Finance and Admin Coordinator

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FINANCE & ADMIN COORDINATOR

Department: Finance and Admin
Salary Range: £DOE

Job Description

The purpose of the Finance and Admin Coordinator role is to support the Head of Finance and Admin with day to day administration, allowing them to focus on driving results, monitoring quality and achieving their own KPI’s. The role is full time, Monday to Friday 8.00-5:30pm.

The role, based in Worthing will involve the following responsibilities:

  • Checking files and ensuring that customer files meet compliance requirements
  • Raising orders to customers and suppliers, checking for accuracy and ensuring compliance standards are met
  • Chasing dealerships/customers for finance documentation
  • Update compliance system and ensure FCA requirements are upheld
  • Processing payments and refunds
  • Invoicing
  • Pro-actively dealing with customer enquiries
  • Efficient management of daily delivery report
  • Processing weekly updates
  • Raising finance documents where required
  • Other admin duties as required

The ideal candidate will need:

  • Excellent time management skills
  • Ability to work well within a team and consider the needs of others
  • Ability to work to tight deadlines
  • Confident and friendly telephone manner
  • Excellent customer service skills
  • Exceptional eye for detail and a thorough approach to checking information
  • Willingness to adapt and help others
  • Experience of Microsoft Word and Excel
  • Computer Literacy with the ability to learn new systems and use systems efficiently

Bonus Points if:

  • You have a contagious enthusiasm that makes others around you light up when you enter the room
  • You love feedback and are a major team player
  • You have an entrepreneurial spirit, and therefore treat the position as if it was your own company
  • Have a great sense of humour
  • You’re amazing. And because you’re amazing, we absolutely want you to be a part of the team at OSV
  • Full training will be given to the right person

If you think you’ve got what it takes and would like to join the OSV Team, submit your CV and a covering letter, including your salary expectation, using the form below.

LIKE THE SOUND OF THIS POSITION?

Then upload your CV and Cover Letter here.

WHAT TO CONSIDER BEFORE APPLYING TO OSV…

We could talk for hours about what makes OSV great for a whole bunch of reasons – but we also feel it’s important to note who we wouldn’t be a good fit for. As much as we would love to welcome everyone into the OSV family, every person is different and our environment won’t be right for everyone. We don’t want to dissuade anyone from applying, but knowing who shouldn’t apply is as much for you as it is for us.

 

WHO WOULDN’T BE RIGHT FOR OSV

Someone who is looking for unlimited promotion opportunities.
Although we have a great structure in place for promotions, we’re still a relatively small business. We’ll never have the number of promotional opportunities available that a large corporate company will have. We have plenty of monetary incentives available. However, if the title is very important to you, we may not be a long-term fit.

People who aren’t interested in feedback.
As a business, having a learning and development culture is important to us. We want everybody to achieve and to feel happy when they reach their own personal goals and aspirations. Our whole ethos is based around this belief. We’ve designed a performance system which gives plenty of feedback to both employee and employer. If you aren’t interested in this sort of structure, we may not be right for you.

People who want their own office.
Our office is completely open plan. Upstairs we have our sales and finance departments and downstairs is our marketing team. Our Directors sit with us. If you’re not interested in working as one large team, then our environment might not work for you.

You need a parking space directly outside the office right away.
On a business estate like ours, parking spaces are like gold dust. We have a limited supply of spaces assigned to us and these are given to managers and team leaders. Off-site there are spaces available, although they do tend to fill up quickly in the morning. In other words, if you’re driving, the earlier you get here the closer to the office you’ll be able to park. If you’re happy to use public transport, the train station is 20-minutes away on foot, and there’s a bus stop 5-minutes away.

If you want a canteen lunch every day.
Unlike some larger businesses, we don’t have a canteen or cafe on the premises. Due to our location there aren’t a huge number of places where you can go out and buy a ready-made lunch unless you want to drive to the local shops (a large Tesco is 5-minutes away). We do get a visit from several sandwich vans every morning – many people buy from them every day. Most of the team bring their own lunch in – we do have a kitchen area with a fridge to keep your lunch fresh, a microwave to heat up your lunchtime soup, and obviously a kettle for the essential tea and coffee.

Your skills fall outside of our business.
While we’re always looking for talent, we don’t have internal IT departments at the moment or internal finance functions. Our predominant area of recruitment is usually sales, marketing or administration and customer service. If your skill set falls outside of these areas we probably can’t help you right now.

 

Generally speaking, we’re happy to talk to anyone who feels they’ll be a great fit for the company and hope that everyone can be happy here, although we appreciate that we can’t help everyone.

If you think that all of the above sounds perfect for you and you’re ready to kickstart your career with OSV then submit your details, an up-to-date CV and your cover letter explaining why you’re the right fit for OSV. We look forward to hearing from you.

GET TO KNOW THE OSV CULTURE AND MEET OUR TEAM

Watch our culture and team biography videos to find out how we run as a team and a busin